JETAA Toronto Executive Team Position Descriptions for 2019-2020

  • Co-Chair (2 positions: 1 one-year term, 1 two-year term)
  • – The two Co-Chairs share the responsibility of leading the JETAA Toronto Executive Committee
  • – Represents JETAA Toronto in the community
  • – Schedules Executive meetings and provides agendas
  • – Liaises with Consulate staff regarding JETAA activities
  • – Keeps abreast of JETAA International and National communications
  • – Maintains connections with Canadian JETAA chapters
  • – Oversees the overall operations of JETAA Toronto.
  • – Candidates for co-chair will already have experience working on the JETAA Toronto Executive Committee 
  • Treasurer (2 positions: 1 one-year term, 1 two-year term)
  • – Appointed principal accounting and financial officer of JETAA Toronto;
  • – Sets and manages budgets based on funding from CLAIR
  • – Maintains financial accounts of the Association;
  • – Manages receipt and disbursement of funds;
  • – Provides regular updates on financial accounts; and
  • – Submits budget proposals and necessary documentation to the Consulate-General of Japan in Toronto and CLAIR.
  • Secretary (one-year term)
  • – Records the minutes of the Executive meetings
  • – Distributes minutes to Executive members in a timely fashion
  • – Maintains electronic documents of minutes on shared group
  • Events Coordinator (one-year term)
  • – Responsible for organizing and overseeing  JETAA Toronto events, including the development of new events
  • – Co-ordinates regular events aimed at bringing together Alumni
  • – Compiles and submits activity reports to the Executive on a monthly basis
  • – Develops promotional material for various events, coordinates distribution of information with the Website and Communications Coordinators
  • – Coordinates with the Community Liaison to promote JETAA Toronto events in other Japanese Organizations
  • Website Coordinator (one-year term)
  • – Maintains the website as a vital tool for the JETAA Toronto community on a regular basis
  • – Manages the website’s content management system (currently WordPress)
  • – Coordinates with Communications and Events to ensure proper information is delivered to the website in a timely fashion
  • – Provides technical knowledge to the rest of the Executive
  • Communications Coordinator (one-year term)
  • – Designs and produces JETAA Toronto’s digital newsletter monthly and ad hoc
  • – Solicits articles and information from Alumni for use in the newsletters
  • – Manages social media to provide an interactive experience for membership
  • – Coordinates with Website Coordinator and Events Coordinator to ensure accurate and timely information is provided to Alumni
  • – Ensures newsletter is being forwarded to the most up-to-date membership list available
  • – Provides advice on new technology to help streamline newsletter and website flow of information
  • Membership Coordinator (one-year term)
  • – Contacts and interviews at least one member after each event to solicit feedback
  • – Develops and administers electronic surveys to membership at least yearly and ad hoc
  • – Regularly updates the membership list
  • – Ensures updated information is collected at all events
  • – Provides updates to Communications Coordinator to ensure updated email list is created
  • – Assists JETAA Toronto in establishing subchapter development in surrounding areas, providing support where needed
  • – Coordinates with Communications to develop new ways attract members
  • Conference Coordinator (one-year term)
  • – Coordinates Pre-Departure Orientation and Re-Entry Seminar
  • – Responsible for coordinating JETAA Canada’s National Conference (if applicable)
  • – Enlists volunteers from Executive and membership for each event/conference
  • – Provides Communications and Website Coordinator with information to be added to newsletter/website
  • Community Liaison (one-year term)
  • – Provides Communications and Events Coordinator information about other Japanese organizations and events that are of interest to membership
  • – Attends quarterly Japan-Canada Network Organization (JCNO) meetings
  • – Maintains contact with other organizations
  • – Attends executive meeting of other organizations (if applicable)
  • Sempai Liaison (one-year term)
  • – Represents the interest of alumni who returned from JET 5 or more years ago and who are well established in their careers
  • – Develops event ideas that would appeal to senpai alumni in collaboration with Events Coordinator
  • – Spearheads professional networking and Career development events in collaboration with other execs
  • – Liaises with professional organizations in Toronto
  • Senior Advisors (Multiple Positions: One-Year Term)
  • – Promotes institutional memory, providing JETAA history and context for new exec members
  • – Ideally the person elected to this role will have had at least three consecutive years of experience serving as part of a JETAA Executive Committee in Coordinator, Secretary, Treasurer, or Chair positions
  • Support Roles (one-year terms)
  • – Support staff aid their respective coordinators with labour intensive-positions like conference, events, and communications
  • – Joining the executive as support for a given role is the perfect way to learn more about the responsibilities required for that role from an experienced executive member.
Close Menu