Position: JET Programme Assistant Coordinator (Winter 2012)
Position Type: Full Time – Temporary (for approximately 6-7 weeks)
Location: Japan Information Centre, Consulate General of Japan
Application Deadline: Friday, January 13th, 2012. – 4:00 pm
Start Date: Monday, January 23rd, 2012 (To be confirmed)
End Date: Thursday, March 8th, 2012 (To be confirmed)
Please note that while the Japan Information Centre appreciates the efforts of all applicants, only those selected for an interview will be contacted.
Position Description:
The JET Programme Assistant Coordinator will provide assistance in the winter selection process of the JET Programme.
Responsibilities:
• responding to telephone, e-mail, post and in-person inquiries from potential JET candidates;
• helping maintain accurate data using MS Access/MS Excel; preparing and creating form letters in MS Word;
• helping to create and maintain interview schedules in MS Excel
• assist with logistics of JET Programme interview (scheduling, materials, on site coordination)
• maintain strict confidentiality
• liaising with organisations and institutions regarding the JET Programme;
• occasionally fielding general telephone inquiries to the Japan Information Centre about Japan
• on occasion, she/he may also be asked to assist with work on tasks beyond JET Programme
Required Experience & Skills:
• Experience and strong performance record working as an ALT or CIR on the JET Programme
• Good working knowledge of Microsoft Office (Word, Excel, Access), Microsoft e-mail and Internet applications (Outlook and Internet Explorer) and Windows 2000 & XP
• Excellent written and spoken English language skills
• Proven administrative, research and organizational capacities
Workplace:
The Japan Information Centre is located at the Consulate General of Japan (Suite 3300 Royal Trust Tower, 77 King St. West) inside the TD Centre in Toronto Ontario. Home to the JET Programme and other Japanese government-sponsored culture and education efforts for the province of Ontario, it is a relatively small office, and requires staff able to work well independently and in collaboration with others in both supervised and unsupervised situations.
Hours & Compensation:
The full-time temporary position starting from approximately Monday, January 23rd 2012 (To be confirmed)- Thursday, March 8th2012 (To be confirmed), Monday through Friday, 9:00 am to 5:00 pm. Pay is hourly at approximately $15.00 per hour, 8 hours a day for approximately 6-7 weeks. Due to the JIC or Consulate events schedule, there may be cases where the JET Assistant is asked to work evenings or weekends.
To apply:
Interested applicants should submit a covering letter and resume by fax at (416) 363-6074 or email at access@japancgtoronto.org by 4:00 pm on Friday, January 13th, 2012.
Please write JET PROGRAMME ASSISTANT COORDINATOR APPLICANT on the fax cover sheet or e-mail header, respectively. Interviews will be arranged for a date immediately following this deadline (most likely Jan 16th-19th). The position will commence shortly thereafter.